General meeting management solution

A general meeting is prepared in advance: sending notices to shareholders, members, or affiliates, registration, collecting pre-votes, and recording proxies and powers of attorney. On the day, check-in confirms attendance and calculates the quorum, then the resolution vote seals the decisions. Digitevent brings these steps together in a single platform, from the notice to the minutes.

The quorum is the minimum number of votes present or represented for the general meeting to deliberate. With a check-in app for general meetings, each signature updates the quorum in real time, proxies and powers of attorney included. You know immediately whether your general meeting can open voting, with no manual calculation.

An absent shareholder, member, or affiliate can appoint a proxy holder to carry their vote. Digitevent records each proxy and power of attorney in advance, applies any limits on the number of proxies per proxy holder, and includes these votes in both the quorum and the vote. The transfer is tracked automatically and stays compliant with your bylaws.

A complete voting solution lets you handle simple resolutions (for, against, abstain) and elections with several candidates. Results are displayed dynamically as percentages, and the platform indicates whether each resolution is adopted or rejected according to your majority rules. Every vote is secure and timestamped.

Digitevent handles in-person, hybrid, or fully virtual general meetings. Remote participants check in, review the resolutions, and vote just as they would in the room. The quorum and results automatically consolidate votes cast on site and remotely.

Check-in is done by scanning a QR code and signing on a tablet or smartphone. Each signature feeds the quorum live and remains exportable for the general meeting's minutes.