[{"data":1,"prerenderedAt":2132},["ShallowReactive",2],{"top-banner-en":3,"blog-article-gdpr-events-the-top-5-tips-not-to-be-missed-en":4},{"prismicDocument":-1},{"prismicDocument":5,"relatedArticles":652,"relatedPages":2131},{"id":6,"uid":7,"url":8,"type":9,"tags":10,"first_publication_date":12,"slugs":13,"linked_documents":15,"lang":16,"data":17,"_source":648},"en_blog_article_rgpd-evenementiel-le-top-5-des-astuces","gdpr-events-the-top-5-tips-not-to-be-missed",null,"blog_article",[11],"global","2026-07-02T10:07:54+0000",[14],"rgpd-et-evenementiel--le-guide-complet-pour-rester-en-conformite",[],"en-us",{"distribution":11,"article_title":18,"author_name":24,"publication_date":25,"banner_image":26,"article_content":37,"main_tag":633,"body":634},[19],{"type":20,"text":21,"spans":22,"direction":23},"heading1","GDPR and events: the complete guide to staying compliant",[],"ltr","Joy GRAND","2026-06-02T08:30:00+0000",{"dimensions":27,"alt":30,"copyright":8,"url":31,"id":32,"edit":33},{"width":28,"height":29},900,600,"Enterprise-grade security for event management platforms, covering consent, access control, and breach detection to keep your attendee data fully GDPR compliant.","https://images.prismic.io/digi-www/afyG-cBOoF08xt72_Gemini_Generated_Image_s8cudds8cudds8cu-1.webp?auto=format,compress","afyG-cBOoF08xt72",{"x":34,"y":34,"zoom":35,"background":36},0,1,"transparent",[38,42,45,48,50,57,59,65,69,72,74,83,86,92,97,102,107,112,116,118,120,123,125,128,131,133,136,140,145,155,163,168,170,172,185,187,190,193,195,198,203,208,212,217,219,221,224,226,229,235,240,245,250,254,258,263,267,272,277,279,281,284,288,291,293,296,299,301,306,308,311,314,317,319,322,328,330,336,339,341,346,351,355,359,363,368,372,374,376,379,381,387,389,392,394,397,400,402,407,411,415,421,423,425,428,430,433,435,439,441,444,461,464,466,469,473,477,481,485,487,489,492,494,497,500,506,508,511,514,517,520,523,525,527,530,532,537,539,542,545,547,550,554,558,560,562,565,568,570,573,576,578,583,585,588,593,597,601,605,607,609,612,614,617,619,627,629],{"type":39,"text":40,"spans":41,"direction":23},"paragraph","You collect data at every event. Registration, badge, networking, post-event follow-up: every interaction involves the processing of personal data.",[],{"type":39,"text":43,"spans":44,"direction":23},"",[],{"type":39,"text":46,"spans":47,"direction":23},"But how can you be sure you're complying with the General Data Protection Regulation (GDPR)?",[],{"type":39,"text":43,"spans":49,"direction":23},[],{"type":39,"text":51,"spans":52,"direction":23},"Good news: you don't need to be a lawyer to ensure your GDPR compliance for events. You do, however, need to understand the fundamentals, and especially their concrete impact on your organization, and that's what this short practical guide will help you do.",[53],{"start":54,"end":55,"type":56},56,82,"strong",{"type":39,"text":43,"spans":58,"direction":23},[],{"type":60,"text":61,"spans":62,"direction":23},"heading2","What is GDPR for events?",[63],{"start":34,"end":64,"type":56},24,{"type":66,"text":67,"spans":68,"direction":23},"heading3","What you need to know about GDPR",[],{"type":39,"text":70,"spans":71,"direction":23},"GDPR is a European regulation that governs the collection and processing of personal data within the European Union.",[],{"type":39,"text":43,"spans":73,"direction":23},[],{"type":39,"text":75,"spans":76,"direction":23},"In practice, as an event organizer, you are considered a data controller. Your role? Guarantee the protection of personal data for every attendee.\n",[77,80],{"start":78,"end":79,"type":56},57,72,{"start":81,"end":82,"type":56},99,126,{"type":39,"text":84,"spans":85,"direction":23},"GDPR is built on several key principles. Here are the ones you absolutely need to master:",[],{"type":87,"text":88,"spans":89,"direction":23},"list-item","Explicit consent. You must obtain clear agreement from the person concerned before collecting any data. This means informing them about how the data will be used, in a transparent and understandable way.",[90],{"start":34,"end":91,"type":56},17,{"type":87,"text":93,"spans":94,"direction":23},"Purpose of processing. Every piece of data collected must serve a specific purpose (registration, communication, networking, etc.). You can't collect data \"just in case.\"",[95],{"start":34,"end":96,"type":56},22,{"type":87,"text":98,"spans":99,"direction":23},"Data minimization. You must only collect the data strictly necessary for your event activity.",[100],{"start":34,"end":101,"type":56},18,{"type":87,"text":103,"spans":104,"direction":23},"The right to access and erasure. Every attendee can exercise their rights: access, modification, the right to be forgotten. You must respond within a maximum of 30 days.",[105],{"start":34,"end":106,"type":56},32,{"type":87,"text":108,"spans":109,"direction":23},"Data security. GDPR requires appropriate data security measures to be put in place. In the event of a breach, notifying the supervisory authority (CNIL) is mandatory within 72 hours.",[110],{"start":34,"end":111,"type":56},14,{"type":87,"text":113,"spans":114,"direction":23},"Data portability. A person can request to retrieve their data in a usable format.",[115],{"start":34,"end":91,"type":56},{"type":39,"text":43,"spans":117,"direction":23},[],{"type":39,"text":43,"spans":119,"direction":23},[],{"type":39,"text":121,"spans":122,"direction":23},"In other words: GDPR requires data management that is structured, secure, and transparent.",[],{"type":39,"text":43,"spans":124,"direction":23},[],{"type":66,"text":126,"spans":127,"direction":23},"Types of data collected at events",[],{"type":39,"text":129,"spans":130,"direction":23},"In practice, the events industry handles a wide variety of personal data.",[],{"type":39,"text":43,"spans":132,"direction":23},[],{"type":39,"text":134,"spans":135,"direction":23},"Here are the main types of data collected:",[],{"type":87,"text":137,"spans":138,"direction":23},"Registration data: last name, first name, email, phone number, company, job title, etc. ",[139],{"start":34,"end":101,"type":56},{"type":87,"text":141,"spans":142,"direction":23},"Behavioral data: session attendance, interactions, networking, etc. ",[143],{"start":34,"end":144,"type":56},16,{"type":87,"text":146,"spans":147,"direction":23},"Attendance data: badge scans, check-in, QR code, etc. ",[148,149],{"start":34,"end":144,"type":56},{"start":91,"end":96,"type":150,"data":151},"hyperlink",{"link_type":152,"url":153,"target":154},"Web","https://www.digitevent.com/fr/blog/badge-evenementiel","_blank",{"type":87,"text":156,"spans":157,"direction":23},"Data from digital tools: CRM, event platform, mobile app, etc. ",[158,159],{"start":34,"end":64,"type":56},{"start":160,"end":54,"type":150,"data":161},46,{"link_type":152,"url":162,"target":154},"https://www.digitevent.com/en/blog/why-adopt-event-app",{"type":87,"text":164,"spans":165,"direction":23},"Marketing data: preferences, interests, post-event engagement, etc. ",[166],{"start":34,"end":167,"type":56},15,{"type":39,"text":43,"spans":169,"direction":23},[],{"type":39,"text":43,"spans":171,"direction":23},[],{"type":39,"text":173,"spans":174,"direction":23},"For example, in practice, at a trade show or a corporate seminar, scanning a badge through an app constitutes the collection of personal data. This data can then be used by an exhibitor or a sales rep as part of a customer relationship. And that's precisely where GDPR compliance becomes strategic.",[175,180],{"start":176,"end":177,"type":150,"data":178},31,41,{"link_type":152,"url":179,"target":154},"https://www.digitevent.com/en/blog/how-to-organize-a-trade-show",{"start":181,"end":182,"type":150,"data":183},47,64,{"link_type":152,"url":184,"target":154},"https://www.digitevent.com/en/blog/organize-corporate-seminar-guide",{"type":39,"text":43,"spans":186,"direction":23},[],{"type":66,"text":188,"spans":189,"direction":23},"What impact does GDPR have on events?",[],{"type":39,"text":191,"spans":192,"direction":23},"GDPR isn't just a legal constraint: it's also a performance lever for your event strategy.",[],{"type":39,"text":43,"spans":194,"direction":23},[],{"type":39,"text":196,"spans":197,"direction":23},"In practice, what does this change for you?",[],{"type":87,"text":199,"spans":200,"direction":23},"Better data quality. You collect less, but better. The data is more reliable and more usable.",[201],{"start":34,"end":202,"type":56},20,{"type":87,"text":204,"spans":205,"direction":23},"More qualified contact lists. No more massive, low-engagement lists. Instead, contacts who are genuinely interested.",[206],{"start":34,"end":207,"type":56},29,{"type":87,"text":209,"spans":210,"direction":23},"Stronger trust. Transparency, respect for privacy, clarity: all factors that improve the user experience.",[211],{"start":34,"end":167,"type":56},{"type":87,"text":213,"spans":214,"direction":23},"More structured internal processes. GDPR pushes you to formalize your practices: consent management, retention, security, data governance.",[215],{"start":34,"end":216,"type":56},35,{"type":39,"text":43,"spans":218,"direction":23},[],{"type":39,"text":43,"spans":220,"direction":23},[],{"type":39,"text":222,"spans":223,"direction":23},"GDPR thus transforms the way you design your events.",[],{"type":39,"text":43,"spans":225,"direction":23},[],{"type":60,"text":227,"spans":228,"direction":23},"Cheat sheet: what are the GDPR obligations for an event?",[],{"type":39,"text":230,"spans":231,"direction":23},"Here are the essential legal obligations to meet to ensure your GDPR compliance for events:",[232],{"start":233,"end":234,"type":56},13,40,{"type":87,"text":236,"spans":237,"direction":23},"Obtain explicit consent from attendees. Before collecting any personal data, you must obtain clear, freely given, and informed agreement.",[238],{"start":34,"end":239,"type":56},39,{"type":87,"text":241,"spans":242,"direction":23},"Define a legal basis for each processing activity. Consent, contract performance, legitimate interest: every data processing activity must rest on a legal basis.",[243],{"start":34,"end":244,"type":56},50,{"type":87,"text":246,"spans":247,"direction":23},"Inform transparently. You must provide clear information on the purpose, retention period, and use of the data collected.",[248],{"start":34,"end":249,"type":56},21,{"type":87,"text":251,"spans":252,"direction":23},"Limit collection to what's strictly necessary. Only collect the data that's useful for organizing your event.",[253],{"start":34,"end":160,"type":56},{"type":87,"text":255,"spans":256,"direction":23},"Guarantee data security. You must implement protection and security measures suited to the risks.",[257],{"start":34,"end":64,"type":56},{"type":87,"text":259,"spans":260,"direction":23},"Enable the exercise of rights. Access, rectification, erasure, the right to object: every person concerned must be able to exercise their rights easily.",[261],{"start":34,"end":262,"type":56},30,{"type":87,"text":264,"spans":265,"direction":23},"Keep a record of processing activities. You must document all processing operations carried out as part of your events.",[266],{"start":34,"end":239,"type":56},{"type":87,"text":268,"spans":269,"direction":23},"Report any data breach. In the event of a leak or incident, notifying the CNIL is mandatory within 72 hours.",[270],{"start":34,"end":271,"type":56},23,{"type":87,"text":273,"spans":274,"direction":23},"Govern vendors and partners. Your event vendors must also comply with GDPR (contract, liability, security).",[275],{"start":34,"end":276,"type":56},28,{"type":39,"text":43,"spans":278,"direction":23},[],{"type":39,"text":43,"spans":280,"direction":23},[],{"type":39,"text":282,"spans":283,"direction":23},"Want to dig deeper into the topic? Here are the tips to help you stay fully compliant with GDPR when organizing your events.\n",[],{"type":60,"text":285,"spans":286,"direction":23},"6 keys to ensuring your events comply with GDPR",[287],{"start":34,"end":181,"type":56},{"type":39,"text":289,"spans":290,"direction":23},"Complying with GDPR shouldn't slow down your events. Quite the opposite: it's a lever to make them more effective, more reliable, and more professional. Here are the keys to doing that.",[],{"type":39,"text":43,"spans":292,"direction":23},[],{"type":66,"text":294,"spans":295,"direction":23},"Obtain clear and transparent consent",[],{"type":39,"text":297,"spans":298,"direction":23},"Without explicit consent, no processing of personal data is compliant.",[],{"type":39,"text":43,"spans":300,"direction":23},[],{"type":39,"text":302,"spans":303,"direction":23},"In practice, you must clearly inform every attendee: why their data is being collected, how it will be used, and for how long. In other words: no gray areas, no ambiguity.",[304],{"start":96,"end":305,"type":56},51,{"type":39,"text":43,"spans":307,"direction":23},[],{"type":39,"text":309,"spans":310,"direction":23},"Your data collection must rest on a legal basis that is transparent and understandable.",[],{"type":39,"text":312,"spans":313,"direction":23},"In fact, if you're not compliant, the risks are very real. The CNIL provides for penalties of up to €20 million, or 4% of global annual revenue. ",[],{"type":39,"text":315,"spans":316,"direction":23},"Protecting personal data is therefore not an option, but a genuine responsibility.",[],{"type":39,"text":43,"spans":318,"direction":23},[],{"type":66,"text":320,"spans":321,"direction":23},"Make sure the data you collect is GDPR-compliant",[],{"type":39,"text":323,"spans":324,"direction":23},"As you'll have gathered: to be GDPR-compliant, your collection of personal data must rest on one key principle: the explicit consent of the individual.",[325],{"start":326,"end":327,"type":56},116,150,{"type":39,"text":43,"spans":329,"direction":23},[],{"type":39,"text":331,"spans":332,"direction":23},"In practice, this comes down to one essential point: opt-in. Opt-in means the attendee voluntarily chooses to share their data with you and agrees to its use.\n",[333],{"start":334,"end":335,"type":56},53,59,{"type":39,"text":337,"spans":338,"direction":23},"But be careful: this consent must be freely given, informed, and above all unbiased.",[],{"type":39,"text":43,"spans":340,"direction":23},[],{"type":39,"text":342,"spans":343,"direction":23},"Here are the best practices to apply:",[344],{"start":233,"end":345,"type":56},36,{"type":87,"text":347,"spans":348,"direction":23},"A mandatory, clear opt-in. The attendee must check a box themselves to give their consent.",[349],{"start":34,"end":350,"type":56},26,{"type":87,"text":352,"spans":353,"direction":23},"No pre-checked boxes. No consent should ever be assumed.",[354],{"start":34,"end":249,"type":56},{"type":87,"text":356,"spans":357,"direction":23},"A recommended double opt-in. An email confirmation strengthens proof of consent.",[358],{"start":34,"end":276,"type":56},{"type":87,"text":360,"spans":361,"direction":23},"Proof of consent kept on record. You must be able to demonstrate at any time that the person agreed.",[362],{"start":34,"end":106,"type":56},{"type":87,"text":364,"spans":365,"direction":23},"A clear distinction between customers and prospects. Communication rules differ depending on status.",[366],{"start":34,"end":367,"type":56},52,{"type":87,"text":369,"spans":370,"direction":23},"Granular choices. Newsletter, invitations, partners: each use must be covered by its own specific agreement.",[371],{"start":34,"end":91,"type":56},{"type":39,"text":43,"spans":373,"direction":23},[],{"type":39,"text":43,"spans":375,"direction":23},[],{"type":39,"text":377,"spans":378,"direction":23},"Here's an example of compliant wording for a registration form: \"I agree that my data may be used for commercial communications.\" ",[],{"type":39,"text":43,"spans":380,"direction":23},[],{"type":39,"text":382,"spans":383,"direction":23},"Once consent is obtained, you can use the data within the defined scope. But as soon as the use changes, new agreement becomes necessary.",[384],{"start":385,"end":386,"type":56},77,136,{"type":39,"text":43,"spans":388,"direction":23},[],{"type":39,"text":390,"spans":391,"direction":23},"And above all: you must always let attendees easily unsubscribe from your communications.",[],{"type":39,"text":43,"spans":393,"direction":23},[],{"type":66,"text":395,"spans":396,"direction":23},"Properly inform your attendees about their data",[],{"type":39,"text":398,"spans":399,"direction":23},"Informing your attendees is crucial to complying with GDPR for events. But you may be wondering exactly what you need to communicate? ",[],{"type":39,"text":43,"spans":401,"direction":23},[],{"type":39,"text":403,"spans":404,"direction":23},"Here are the mandatory disclosures to include in your forms, registration pages, or emails:",[405],{"start":233,"end":406,"type":56},34,{"type":87,"text":408,"spans":409,"direction":23},"The purpose of processing. Why are you collecting this data (registration, event management, communication, etc.)?",[410],{"start":34,"end":350,"type":56},{"type":87,"text":412,"spans":413,"direction":23},"The retention period. How long will the data be kept?",[414],{"start":34,"end":249,"type":56},{"type":87,"text":416,"spans":417,"direction":23},"Attendees' rights. Access, rectification, erasure, the right to object: every person concerned must be able to act on their data.",[418,419],{"start":34,"end":101,"type":56},{"start":305,"end":420,"type":56},70,{"type":39,"text":43,"spans":422,"direction":23},[],{"type":39,"text":43,"spans":424,"direction":23},[],{"type":39,"text":426,"spans":427,"direction":23},"In practice, your message must be simple, accessible, and understandable within a few seconds.",[],{"type":39,"text":43,"spans":429,"direction":23},[],{"type":39,"text":431,"spans":432,"direction":23},"For example: \"Your data is used to manage your registration for this event and to send you related information. You can access, modify, or request the deletion of your data at any time.\"",[],{"type":39,"text":43,"spans":434,"direction":23},[],{"type":39,"text":436,"spans":437,"direction":23},"And don't forget to include a link to your privacy policy either. This document or web page must detail all of your practices regarding the protection of personal data: data processing, security, sharing with vendors, user rights, etc. ",[438],{"start":262,"end":78,"type":56},{"type":39,"text":43,"spans":440,"direction":23},[],{"type":66,"text":442,"spans":443,"direction":23},"Manage and control all attendee data in one place",[],{"type":39,"text":445,"spans":446,"direction":23},"To ensure compliant data management, one rule applies: centralize. In other words, gather all the data collected (registration, attendance, interactions, networking) within a single event platform. This way, you stay in control of data processing at every stage.\n",[447,450,453,458],{"start":448,"end":449,"type":56},83,97,{"start":451,"end":452,"type":56},98,112,{"start":454,"end":455,"type":150,"data":456},182,196,{"link_type":152,"url":457,"target":154},"https://www.digitevent.com/en/blog/event-management-platform",{"start":459,"end":460,"type":56},166,197,{"type":39,"text":462,"spans":463,"direction":23},"But be careful: you can't freely share your attendees' data. Even in an event context, the rule is clear: no data sharing without the explicit consent of the person concerned. Sharing with an exhibitor, passing data to a partner, post-event commercial use: everything must be approved in advance, through a specific opt-in. ",[],{"type":39,"text":43,"spans":465,"direction":23},[],{"type":39,"text":467,"spans":468,"direction":23},"And that's where technology becomes useful. A centralized solution lets you, among other things:",[],{"type":87,"text":470,"spans":471,"direction":23},"Ensure consent traceability: who agreed to what, when, and in what context.",[472],{"start":34,"end":276,"type":56},{"type":87,"text":474,"spans":475,"direction":23},"Easily manage attendees' rights: access, modification, deletion of data, etc.",[476],{"start":34,"end":106,"type":56},{"type":87,"text":478,"spans":479,"direction":23},"Automate data deletion based on the defined retention period",[480],{"start":34,"end":96,"type":56},{"type":87,"text":482,"spans":483,"direction":23},"Secure access and usage to limit the risk of leaks or non-compliant use.",[484],{"start":34,"end":271,"type":56},{"type":39,"text":43,"spans":486,"direction":23},[],{"type":39,"text":43,"spans":488,"direction":23},[],{"type":39,"text":490,"spans":491,"direction":23},"This way, you move from scattered management to management that's secure, controlled, and compliant.",[],{"type":39,"text":43,"spans":493,"direction":23},[],{"type":66,"text":495,"spans":496,"direction":23},"Structure your data governance (with or without a DPO)",[],{"type":39,"text":498,"spans":499,"direction":23},"You process personal data at every event. But who's actually responsible internally, within your company or your event agency?\n",[],{"type":39,"text":501,"spans":502,"direction":23},"That's precisely the role of the Data Protection Officer (DPO). Their mission is simple: oversee data collection and processing, guarantee its protection, and ensure compliance with the General Data Protection Regulation.",[503],{"start":504,"end":505,"type":56},33,62,{"type":39,"text":43,"spans":507,"direction":23},[],{"type":39,"text":509,"spans":510,"direction":23},"In practice, the DPO handles several key areas:",[],{"type":87,"text":512,"spans":513,"direction":23},"Validating collection processes",[],{"type":87,"text":515,"spans":516,"direction":23},"Monitoring data usage",[],{"type":87,"text":518,"spans":519,"direction":23},"Managing risks and incidents",[],{"type":87,"text":521,"spans":522,"direction":23},"Supporting teams on best practices",[],{"type":39,"text":43,"spans":524,"direction":23},[],{"type":39,"text":43,"spans":526,"direction":23},[],{"type":39,"text":528,"spans":529,"direction":23},"Note that appointing a DPO isn't systematically mandatory. It's required in certain specific cases: for public bodies, companies carrying out large-scale data processing, or organizations handling sensitive or high-risk data.",[],{"type":39,"text":43,"spans":531,"direction":23},[],{"type":39,"text":533,"spans":534,"direction":23},"If none of these cases apply to you, you can simply designate an internal GDPR point of contact. This role can be filled by a marketing manager, an event project manager, or an IT manager. Their goal remains the same as a DPO's: structure your organization and ensure compliant data management.",[535],{"start":367,"end":536,"type":56},95,{"type":39,"text":43,"spans":538,"direction":23},[],{"type":66,"text":540,"spans":541,"direction":23},"Optimize your existing data",[],{"type":39,"text":543,"spans":544,"direction":23},"Already have a database? Good news: you can keep using it. But on one condition: that it's GDPR-compliant. In other words, you can't use your existing data without being able to justify how it's used.",[],{"type":39,"text":43,"spans":546,"direction":23},[],{"type":39,"text":548,"spans":549,"direction":23},"Two elements are essential:",[],{"type":87,"text":551,"spans":552,"direction":23},"The purpose of the database. Why was this data collected? In what context can it be used today?",[553],{"start":34,"end":276,"type":56},{"type":87,"text":555,"spans":556,"direction":23},"Proof of consent. You must be able to state when consent was obtained, in what context, and for what type of use.",[557],{"start":34,"end":91,"type":56},{"type":39,"text":43,"spans":559,"direction":23},[],{"type":39,"text":43,"spans":561,"direction":23},[],{"type":39,"text":563,"spans":564,"direction":23},"In practice, this means doing a sorting and qualification exercise. Clean out outdated data, remove contacts without clear consent, check the retention period, and segment your lists according to authorized uses.",[],{"type":39,"text":566,"spans":567,"direction":23},"You may end up with a smaller list, but one you can use in full compliance.",[],{"type":39,"text":43,"spans":569,"direction":23},[],{"type":60,"text":571,"spans":572,"direction":23},"How do you guarantee the security of your event data?",[],{"type":39,"text":574,"spans":575,"direction":23},"Collecting data is one thing. Protecting it is another. And on this point, GDPR sets a high bar for data security. This is where the choice of your event management tool becomes strategic.",[],{"type":39,"text":43,"spans":577,"direction":23},[],{"type":39,"text":579,"spans":580,"direction":23},"To guarantee GDPR-compliant protection of personal data, your platform must include several essential standards.",[581],{"start":233,"end":582,"type":56},55,{"type":39,"text":43,"spans":584,"direction":23},[],{"type":39,"text":586,"spans":587,"direction":23},"Here are the elements to check first:",[],{"type":87,"text":589,"spans":590,"direction":23},"Data hosting within the European Union, for example through infrastructure such as AWS Europe. This guarantees a level of protection consistent with European regulations.",[591],{"start":34,"end":592,"type":56},38,{"type":87,"text":594,"spans":595,"direction":23},"Data encryption (HTTPS / TLS). This way, data is protected during exchanges and connections.",[596],{"start":34,"end":262,"type":56},{"type":87,"text":598,"spans":599,"direction":23},"Fine-grained access management (roles and permissions). Each user only accesses the data they need, limiting the risk of internal errors or leaks.",[600],{"start":34,"end":582,"type":56},{"type":87,"text":602,"spans":603,"direction":23},"Logs and an activity history. You know who accessed what, when, and how. This is a key point in the event of an audit or incident.",[604],{"start":34,"end":207,"type":56},{"type":39,"text":43,"spans":606,"direction":23},[],{"type":39,"text":43,"spans":608,"direction":23},[],{"type":39,"text":610,"spans":611,"direction":23},"Also keep in mind that a truly GDPR-compliant platform should let you govern data sharing with your vendors, and automate certain secure data management rules (handling modification or deletion requests, for example).",[],{"type":39,"text":43,"spans":613,"direction":23},[],{"type":39,"text":615,"spans":616,"direction":23},"And don't forget that the regulations and laws enforced by the CNIL are often updated. So remember to regularly check that the guidance issued by the CNIL matches your practices and your privacy policy.",[],{"type":39,"text":43,"spans":618,"direction":23},[],{"type":39,"text":620,"spans":621,"direction":23},"Need an event platform that's 100% GDPR-compliant, intuitive, and powerful? Discover all of Digitevent's commitments to data protection and security.",[622],{"start":623,"end":624,"type":150,"data":625},76,148,{"link_type":152,"url":626,"target":154},"https://www.digitevent.com/en/gdpr-data-protection-security",{"type":39,"text":43,"spans":628,"direction":23},[],{"type":39,"text":630,"spans":631,"direction":23},"V2 - 07/05/2026",[632],{"start":34,"end":167,"type":56},"advice",[635],{"primary":636,"items":645,"id":646,"slice_type":647,"slice_label":8},{"seo_title":637,"seo_meta_descriptions":641},[638],{"type":39,"text":639,"spans":640,"direction":23},"GDPR for events: obligations and best practices to follow",[],[642],{"type":39,"text":643,"spans":644,"direction":23},"How do you make your events GDPR-compliant? Invitations, data security, obligations: a complete, practical guide to help you",[],[],"seo$3babe631-12ae-458a-a900-6eed66510c8e","seo",{"id":649,"lang":650,"type":9,"uid":651},"akYmuBIAACwAyuDK","fr-fr","rgpd-evenementiel-le-top-5-des-astuces",[653,812,1754],{"id":654,"uid":655,"url":8,"type":9,"tags":656,"first_publication_date":657,"slugs":658,"linked_documents":660,"lang":16,"data":661,"_source":810},"en_blog_article_evenementiel--comment-digitevent-protege-et-securise-vos-donnees-","event-data-protection-security-digitevent",[11],"2026-07-02T10:08:05+0000",[659],"evenementiel--comment-digitevent-protege-et-securise-vos-donnees-",[],{"distribution":11,"article_title":662,"author_name":666,"publication_date":667,"banner_image":668,"article_content":677,"main_tag":796,"body":797},[663],{"type":20,"text":664,"spans":665,"direction":23},"Event management: how Digitevent protects and secures your data?",[],"Elohan","2022-08-09T22:00:00+0000",{"dimensions":669,"alt":671,"copyright":8,"url":672,"id":673,"edit":674},{"width":28,"height":670},601,"event data protection","https://images.prismic.io/digi-www/bd70ee31-a9ae-44a5-9ab4-b7c3568dfaf7_pexels-fauxels-3183156.jpg?auto=format%2Ccompress&rect=0%2C0%2C39947%2C26676&w=900&h=601","YwM3GxIAACwAftSb",{"x":34,"y":34,"zoom":675,"background":676},0.1500999000999001,"#fff",[678,681,683,686,692,697,702,704,714,719,731,733,737,743,746,749,752,755,757,763,768,770,774,782,784,789],{"type":66,"text":679,"spans":680},"Eventpros, your data is precious, and we are fully aware of it.",[],{"type":39,"text":43,"spans":682},[],{"type":39,"text":684,"spans":685},"Digitevent lets you import your databases and contacts directly into our event management software, so it's entirely normal to have some questions: ",[],{"type":87,"text":687,"spans":688},"What happens to my data after import?",[689],{"start":34,"end":690,"type":691},37,"em",{"type":87,"text":693,"spans":694},"Does Digitevent have access to this data for other purposes?",[695],{"start":34,"end":696,"type":691},60,{"type":87,"text":698,"spans":699},"Once my data is deleted after my event, is it still stored on the platform?",[700],{"start":34,"end":701,"type":691},75,{"type":39,"text":43,"spans":703},[],{"type":39,"text":705,"spans":706},"No need to worry! 😉 At Digitevent, we are completely transparent about the security and protection of our clients' data. You can check out our privacy policy for more information.\n",[707,712],{"start":708,"end":709,"type":150,"data":710},144,158,{"link_type":152,"url":711},"https://www.digitevent.com/fr/legal/politique-de-protection-des-donnees",{"start":708,"end":713,"type":56},159,{"type":60,"text":715,"spans":716},"🔒 What does GDPR security mean?",[717],{"start":718,"end":106,"type":56},3,{"type":39,"text":720,"spans":721},"GDPR is the European regulation on data protection. Since 2018, the law in force recognizes all data (email, phone number, job title, address, GPS data, IP address, cookies, identifier, etc.) as personal data. It is forbidden to collect and use so-called \"sensitive\" data (genetic data, or data concerning health or sexual orientation, for example). The use and processing of personal data must serve a specific purpose. Under the CNIL's data minimization principle, data collection is limited to the information strictly necessary to run the event (no need to ask about a participant's social security number or religion in a registration form, for example!). \nDigitevent works continuously to build a relationship of trust with its clients, with transparent data traceability. A data protection officer (DPO), whose role is to lead and implement a data security and protection policy, works daily to ensure these key measures are upheld. ",[722,725,728],{"start":723,"end":724,"type":56},466,549,{"start":726,"end":727,"type":56},701,741,{"start":729,"end":730,"type":56},748,777,{"type":39,"text":43,"spans":732},[],{"type":66,"text":734,"spans":735},"👥 Employee training and awareness",[736],{"start":718,"end":406,"type":56},{"type":39,"text":738,"spans":739},"Our clients' data passes through the hands of several employees, so it is absolutely essential to raise the whole team's awareness of data protection and respect. Beyond simply calling for best practices and vigilance, we have a strict internal policy:",[740],{"start":741,"end":742,"type":56},74,161,{"type":87,"text":744,"spans":745},"Every employee is required to adhere to our security charter and receives periodic training based on the nature of their role",[],{"type":87,"text":747,"spans":748},"Employee access to data is limited to what is strictly necessary (by role, geographic area, etc.)",[],{"type":87,"text":750,"spans":751},"Frequent checks and reassessments of the relevance of granted access",[],{"type":87,"text":753,"spans":754},"Centralized management of permissions granted to employees",[],{"type":39,"text":43,"spans":756},[],{"type":66,"text":758,"spans":759},"🔎  Data ownership: who does it belong to?",[760],{"start":761,"end":762,"type":56},4,42,{"type":39,"text":764,"spans":765},"It's simple: your data, your property. Our clients are the sole owners of the imported data and contacts, Digitevent's role is only to \"store\" it, and your data can never be used for any purpose other than the proper use of the software. At any time, it can be exported or deleted from our servers. Without a deletion request from you, your data can be stored for a maximum of three years under current law, a period during which we remain prohibited from using it. ",[766],{"start":239,"end":767,"type":56},104,{"type":39,"text":43,"spans":769},[],{"type":66,"text":771,"spans":772},"⚠️ User security ",[773],{"start":718,"end":91,"type":56},{"type":39,"text":775,"spans":776},"On the platform, our clients can directly manage permissions and access rights to certain data or event features. Every change is tracked and a history is kept in the participant record. As for software users' passwords, they are encrypted on our servers, which makes them unreadable, even by the Digitevent team. SSO implementation is possible if you use this method in your organization. ",[777,779],{"start":762,"end":778,"type":56},94,{"start":780,"end":781,"type":56},194,254,{"type":39,"text":43,"spans":783},[],{"type":66,"text":785,"spans":786},"💪 A robust infrastructure ",[787],{"start":718,"end":788,"type":56},27,{"type":39,"text":790,"spans":791},"Digitevent, a powerful and complete solution, works with world-class server infrastructure providers that comply with the highest security standards. Data is stored with AWS (Amazon Web Services), in data centers exclusively within the European Union, mainly in France. We use state-of-the-art encryption for all data in transit on networks, which optimizes the availability and security of exchanges (following the HTTPS protocol, TLS 1.2 minimum).\n",[792,793],{"start":160,"end":624,"type":56},{"start":794,"end":795,"type":56},277,340,"news",[798],{"primary":799,"items":807,"id":809,"slice_type":647,"slice_label":8},{"seo_title":800,"seo_meta_descriptions":803},[801],{"type":39,"text":664,"spans":802},[],[804],{"type":39,"text":805,"spans":806},"Your data, your property. Discover how Digitevent works daily to ensure data compliance and respect through its event management solution. ",[],[808],{},"seo$51b667ee-002a-4b29-9684-0ce7ed4905e8",{"id":811,"lang":650,"type":9,"uid":659},"akYmHhIAACcAyt67",{"id":813,"uid":814,"url":8,"type":9,"tags":815,"first_publication_date":12,"slugs":816,"linked_documents":818,"lang":16,"data":819,"_source":1751},"en_blog_article_plateforme-evenementielle","event-management-platform",[11],[817],"comment-choisir-sa-plateforme-evenementielle-",[],{"distribution":11,"article_title":820,"author_name":24,"publication_date":824,"banner_image":825,"article_content":831,"main_tag":633,"body":1737},[821],{"type":20,"text":822,"spans":823,"direction":23},"How to choose your event platform?",[],"2026-03-24T09:00:00+0000",{"dimensions":826,"alt":827,"copyright":8,"url":828,"id":829,"edit":830},{"width":28,"height":670},"Two professionals analyze dashboards and data related to an event management platform on a laptop, in a modern space with QR Code check-in kiosks and a conference underway in the background.","https://images.prismic.io/digi-www/acFH3pGXnQHGY21__Gemini_Generated_Image_cqpjscqpjscqpjsc-1.webp?auto=format%2Ccompress&rect=0%2C0%2C899%2C600&w=900&h=601","acFH3pGXnQHGY21_",{"x":34,"y":34,"zoom":35,"background":36},[832,840,845,847,850,852,855,865,868,872,875,877,880,883,887,891,895,897,899,902,904,907,910,914,918,922,926,928,930,933,935,938,941,943,946,949,954,956,959,965,968,975,979,984,989,991,993,996,998,1001,1004,1007,1011,1015,1019,1023,1025,1027,1030,1032,1035,1038,1041,1044,1048,1053,1057,1059,1061,1064,1067,1069,1082,1084,1087,1090,1095,1097,1102,1104,1108,1112,1116,1120,1127,1129,1131,1134,1136,1139,1143,1146,1150,1155,1159,1163,1165,1167,1173,1177,1180,1182,1185,1187,1190,1193,1196,1200,1204,1208,1212,1216,1218,1220,1223,1225,1228,1236,1239,1246,1251,1255,1259,1263,1265,1267,1270,1272,1275,1278,1281,1290,1296,1298,1300,1303,1306,1308,1311,1314,1317,1321,1325,1329,1333,1335,1337,1340,1342,1345,1348,1351,1355,1359,1363,1367,1369,1371,1375,1377,1380,1386,1390,1393,1396,1399,1402,1405,1407,1409,1412,1414,1417,1420,1423,1427,1431,1435,1437,1439,1445,1447,1450,1453,1456,1458,1461,1464,1467,1471,1478,1482,1486,1488,1490,1493,1496,1499,1503,1507,1511,1515,1517,1519,1522,1525,1528,1532,1536,1544,1548,1550,1552,1555,1558,1561,1565,1569,1573,1577,1579,1581,1584,1587,1590,1594,1598,1602,1606,1608,1610,1613,1618,1621,1625,1632,1636,1640,1644,1648,1650,1652,1655,1657,1660,1663,1665,1669,1673,1677,1681,1683,1685,1688,1690,1693,1696,1699,1703,1710,1714,1717,1720,1723,1726,1729,1731],{"type":39,"text":833,"spans":834,"direction":23},"Wondering how to choose an event platform that's genuinely suited to your professional events? Between registration tools, ticketing solutions, event apps, and event management software, the choice is vast, and sometimes confusing. \n",[835],{"start":836,"end":837,"type":150,"data":838},160,185,{"link_type":152,"url":839,"target":154},"https://www.digitevent.com/en/blog/corporate-event-management-software",{"type":39,"text":841,"spans":842,"direction":23},"Here's the complete guide to choosing the event platform that will help you manage your events more efficiently and improve your attendees' experience.",[843],{"start":844,"end":452,"type":56},7,{"type":39,"text":43,"spans":846,"direction":23},[],{"type":60,"text":848,"spans":849,"direction":23},"What is an event platform, and what is it really for?",[],{"type":39,"text":43,"spans":851,"direction":23},[],{"type":66,"text":853,"spans":854,"direction":23},"Event platform vs. “a la carte” tools",[],{"type":39,"text":856,"spans":857,"direction":23},"For a long time, organizers used several tools to manage an event: a ticketing software, an emailing tool for invitations, a spreadsheet for attendee management, a check-in tool, etc. ",[858,863],{"start":859,"end":860,"type":150,"data":861},69,87,{"link_type":152,"url":862,"target":154},"https://www.digitevent.com/en/blog/ticketing-software",{"start":860,"end":864,"type":56},89,{"type":39,"text":866,"spans":867,"direction":23},"The result? A complex organization, scattered data, and a lot of time lost to coordination.",[],{"type":39,"text":869,"spans":870,"direction":23},"By contrast, a complete event platform centralizes all these features in a single tool. ",[871],{"start":167,"end":592,"type":56},{"type":39,"text":873,"spans":874,"direction":23},"In practice, you move from a stack of tools to a global event solution, designed to manage every stage of your event and centralize attendee data.",[],{"type":39,"text":43,"spans":876,"direction":23},[],{"type":66,"text":878,"spans":879,"direction":23},"Who are event platforms for?",[],{"type":39,"text":881,"spans":882,"direction":23},"Today, event management platforms are used across many roles. And for good reason: they make life easier for every team involved in organizing an event.",[],{"type":87,"text":884,"spans":885,"direction":23},"Marketing and communication teams use them to generate leads, build brand visibility, and manage invitations.",[886],{"start":34,"end":504,"type":56},{"type":87,"text":888,"spans":889,"direction":23},"Event managers and event agencies rely on these tools to run logistics, registration, and the attendee experience.",[890],{"start":34,"end":504,"type":56},{"type":87,"text":892,"spans":893,"direction":23},"Sales or HR teams use them to organize client, partner, or employee events.",[894],{"start":34,"end":91,"type":56},{"type":39,"text":43,"spans":896,"direction":23},[],{"type":39,"text":43,"spans":898,"direction":23},[],{"type":39,"text":900,"spans":901,"direction":23},"Either way, the promise stays the same: better event organization, time saved, and centralized data.",[],{"type":39,"text":43,"spans":903,"direction":23},[],{"type":66,"text":905,"spans":906,"direction":23},"The 4 functions of an event platform",[],{"type":39,"text":908,"spans":909,"direction":23},"A professional event platform generally covers four main functions, each matching a key stage in organizing an event.",[],{"type":87,"text":911,"spans":912,"direction":23},"Attracting attendees: registration pages, invitations, ticketing",[913],{"start":34,"end":202,"type":56},{"type":87,"text":915,"spans":916,"direction":23},"Managing the event: attendee database, program, event logistics ",[917],{"start":34,"end":101,"type":56},{"type":87,"text":919,"spans":920,"direction":23},"Engaging attendees: networking, personalized agenda, event app",[921],{"start":34,"end":101,"type":56},{"type":87,"text":923,"spans":924,"direction":23},"Measuring results: statistics, performance analysis (attendance, satisfaction, ROI)",[925],{"start":34,"end":91,"type":56},{"type":39,"text":43,"spans":927,"direction":23},[],{"type":39,"text":43,"spans":929,"direction":23},[],{"type":39,"text":931,"spans":932,"direction":23},"In other words, an event management platform lets you run the entire event lifecycle, from registration through post-event analysis.",[],{"type":39,"text":43,"spans":934,"direction":23},[],{"type":60,"text":936,"spans":937,"direction":23},"What are the benefits of an event platform?",[],{"type":39,"text":939,"spans":940,"direction":23},"Organizing a professional event involves many teams, tools, and processes. Invitations, registration, logistics, communication, attendee follow-up: coordination can quickly become complex. This is exactly where an event platform comes in.",[],{"type":39,"text":43,"spans":942,"direction":23},[],{"type":66,"text":944,"spans":945,"direction":23},"Centralize to save time (and reduce errors)",[],{"type":39,"text":947,"spans":948,"direction":23},"When an event is managed with several tools, data ends up scattered. The result: files passed back and forth between teams, a higher risk of errors in attendee lists, time-consuming repetitive tasks, and harder coordination.",[],{"type":39,"text":950,"spans":951,"direction":23},"An event management platform centralizes all information in one place. In practice, you get a single tool to manage your event from start to finish. Fewer manual steps, less risk of error, and above all, much less time lost.",[952],{"start":778,"end":953,"type":56},147,{"type":39,"text":43,"spans":955,"direction":23},[],{"type":66,"text":957,"spans":958,"direction":23},"Standardized processes for better-organized events",[],{"type":39,"text":960,"spans":961,"direction":23},"When a company organizes several events a year (conferences, seminars, trade shows, client events, etc.), processes can quickly start to vary from one project to the next.",[962],{"start":963,"end":859,"type":150,"data":964},61,{"link_type":152,"url":184,"target":154},{"type":39,"text":966,"spans":967,"direction":23},"With an event platform, you can standardize your organization, for example through:",[],{"type":87,"text":969,"spans":970,"direction":23},"Templates for registration pages or event websites",[971,972],{"start":34,"end":106,"type":56},{"start":345,"end":244,"type":150,"data":973},{"link_type":152,"url":974,"target":154},"https://www.digitevent.com/en/blog/event-website-seo-guide",{"type":87,"text":976,"spans":977,"direction":23},"Email templates and invitations",[978],{"start":34,"end":167,"type":56},{"type":87,"text":980,"spans":981,"direction":23},"Automated workflows for registration",[982],{"start":34,"end":983,"type":56},19,{"type":87,"text":985,"spans":986,"direction":23},"Clear management of roles and permissions",[987],{"start":34,"end":988,"type":56},25,{"type":39,"text":43,"spans":990,"direction":23},[],{"type":39,"text":43,"spans":992,"direction":23},[],{"type":39,"text":994,"spans":995,"direction":23},"The result: every event becomes easier to organize. Teams become more efficient, event management runs more smoothly, and new projects launch much faster.",[],{"type":39,"text":43,"spans":997,"direction":23},[],{"type":66,"text":999,"spans":1000,"direction":23},"Clear oversight thanks to a “single source of truth”",[],{"type":39,"text":1002,"spans":1003,"direction":23},"An event isn't just about organizing it, you also need to measure its impact. How many attendees were actually there? What level of engagement during the conferences? How many leads were generated?",[],{"type":39,"text":1005,"spans":1006,"direction":23},"An event management platform makes it easy to answer these questions, thanks to:",[],{"type":87,"text":1008,"spans":1009,"direction":23},"Real-time dashboards",[1010],{"start":34,"end":202,"type":56},{"type":87,"text":1012,"spans":1013,"direction":23},"Attendee data exports",[1014],{"start":34,"end":249,"type":56},{"type":87,"text":1016,"spans":1017,"direction":23},"Registration and attendance statistics",[1018],{"start":34,"end":592,"type":56},{"type":87,"text":1020,"spans":1021,"direction":23},"Syncing with your CRM or marketing tools",[1022],{"start":34,"end":249,"type":56},{"type":39,"text":43,"spans":1024,"direction":23},[],{"type":39,"text":43,"spans":1026,"direction":23},[],{"type":39,"text":1028,"spans":1029,"direction":23},"This gives you a single source of truth to analyze your events' performance and improve the next ones.",[],{"type":39,"text":43,"spans":1031,"direction":23},[],{"type":60,"text":1033,"spans":1034,"direction":23},"What are the key criteria for choosing your tool?",[],{"type":66,"text":1036,"spans":1037,"direction":23},"Must-haves for the attendee experience",[],{"type":39,"text":1039,"spans":1040,"direction":23},"A successful event starts with a smooth user experience. Every interaction with your attendees (before, during, and after the event) should be simple, intuitive, and consistent with your brand image.",[],{"type":39,"text":1042,"spans":1043,"direction":23},"A high-performing event platform must therefore support the entire attendee journey: ",[],{"type":87,"text":1045,"spans":1046,"direction":23},"Before the event: browsing the event website or landing pages, quick and simple registration, choosing workshops or sessions from the program, practical information to prepare for attending.",[1047],{"start":34,"end":144,"type":56},{"type":87,"text":1049,"spans":1050,"direction":23},"On the day : event access and fast check-in, a personalized agenda, networking or matchmaking between attendees, useful notifications during the event.",[1051],{"start":34,"end":1052,"type":56},11,{"type":87,"text":1054,"spans":1055,"direction":23},"After the event: follow-up communications, satisfaction surveys, access to replays for hybrid or digital events",[1056],{"start":34,"end":167,"type":56},{"type":39,"text":43,"spans":1058,"direction":23},[],{"type":39,"text":43,"spans":1060,"direction":23},[],{"type":39,"text":1062,"spans":1063,"direction":23},"But that's not all. The quality of the attendee experience also depends on customizing your platform to your brand colors, the platform's stability (it needs to handle large volumes of traffic), and an offline mode to run check-in even without a connection.",[],{"type":39,"text":1065,"spans":1066,"direction":23},"Keep this in mind: a smooth experience for your attendees becomes a reassuring one for organizers.",[],{"type":39,"text":43,"spans":1068,"direction":23},[],{"type":39,"text":1070,"spans":1071,"direction":23},"💬 “Too many organizers still choose their platform based on features alone. In reality, the real difference comes down to user experience and data management. The success of an event mostly comes down to how smooth and personalized the experience is for the attendee: simple registration, fast check-in, easy interactions, post-event follow-up. A good event platform should orchestrate this entire journey, while helping organizers run their projects through data. And this centralization of event management then lets them save time to reinvest in designing a distinctive, memorable experience. ”, Cannelle Guinet, Customer Success ",[1072,1074,1077,1081],{"start":34,"end":1073,"type":691},595,{"start":1075,"end":1076,"type":691},596,598,{"start":1076,"end":1078,"type":150,"data":1079},634,{"link_type":152,"url":1080,"target":154},"https://www.linkedin.com/in/cannelle-guinet-43781222a/",{"start":1076,"end":1078,"type":56},{"type":39,"text":43,"spans":1083,"direction":23},[],{"type":66,"text":1085,"spans":1086,"direction":23},"Must-haves for production ",[],{"type":39,"text":1088,"spans":1089,"direction":23},"Organizing an event is a complex project. Between managing registrations, coordinating speakers, on-site logistics, and communication, event teams need a simple, reliable tool.",[],{"type":39,"text":1091,"spans":1092,"direction":23},"The first thing to check is therefore the usability of the event platform. A good solution should let you quickly create an event, manage registrations and invitations, edit content easily, and manage attendees without complicated steps.",[1093],{"start":762,"end":1094,"type":56},73,{"type":39,"text":43,"spans":1096,"direction":23},[],{"type":39,"text":1098,"spans":1099,"direction":23},"Next, customer support is a criterion that's often underestimated, yet essential. In practice, you need to be able to count on responsive support, fast technical assistance, and a hotline available on the day in case something unexpected happens. ",[1100],{"start":1101,"end":96,"type":56},6,{"type":39,"text":43,"spans":1103,"direction":23},[],{"type":39,"text":1105,"spans":1106,"direction":23},"Finally, some platforms may offer useful additional services, such as: ",[1107],{"start":406,"end":696,"type":56},{"type":87,"text":1109,"spans":1110,"direction":23},"Strategic support for your events",[1111],{"start":34,"end":91,"type":56},{"type":87,"text":1113,"spans":1114,"direction":23},"On-site teams",[1115],{"start":34,"end":233,"type":56},{"type":87,"text":1117,"spans":1118,"direction":23},"Access control equipment rental",[1119],{"start":34,"end":176,"type":56},{"type":87,"text":1121,"spans":1122,"direction":23},"Printing of event badges",[1123,1126],{"start":1124,"end":64,"type":150,"data":1125},12,{"link_type":152,"url":153,"target":154},{"start":34,"end":64,"type":56},{"type":39,"text":43,"spans":1128,"direction":23},[],{"type":39,"text":43,"spans":1130,"direction":23},[],{"type":39,"text":1132,"spans":1133,"direction":23},"These services can make a real difference when organizing large-scale events.",[],{"type":39,"text":43,"spans":1135,"direction":23},[],{"type":66,"text":1137,"spans":1138,"direction":23},"Must-haves for data",[],{"type":39,"text":1140,"spans":1141,"direction":23},"Today, an event is also a strategic lever for marketing data. Your platform should therefore let you easily collect, analyze, and use the information tied to your events.",[1142],{"start":350,"end":696,"type":56},{"type":39,"text":1144,"spans":1145,"direction":23},"This includes:",[],{"type":87,"text":1147,"spans":1148,"direction":23},"Tracking your event KPIs",[1149],{"start":34,"end":64,"type":56},{"type":87,"text":1151,"spans":1152,"direction":23},"Monitoring registration and attendance rates",[1153],{"start":34,"end":1154,"type":56},44,{"type":87,"text":1156,"spans":1157,"direction":23},"Analyzing attendee engagement",[1158],{"start":34,"end":207,"type":56},{"type":87,"text":1160,"spans":1161,"direction":23},"Measuring satisfaction",[1162],{"start":34,"end":96,"type":56},{"type":39,"text":43,"spans":1164,"direction":23},[],{"type":39,"text":43,"spans":1166,"direction":23},[],{"type":39,"text":1168,"spans":1169,"direction":23},"For B2B events, it's also essential to be able to track generated leads and analyze interactions between attendees.",[1170],{"start":761,"end":111,"type":150,"data":1171},{"link_type":152,"url":1172,"target":154},"https://www.digitevent.com/en/blog/b2b-events-marketing",{"type":39,"text":1174,"spans":1175,"direction":23},"Finally, always check the platform's integration capabilities. A good solution should be able to connect to your existing tools: CRM, marketing tools, analytics solutions, etc. ",[1176],{"start":690,"end":963,"type":56},{"type":39,"text":1178,"spans":1179,"direction":23},"This ensures your event data feeds directly into your marketing and sales strategy, so your event becomes a genuine source of value.",[],{"type":39,"text":43,"spans":1181,"direction":23},[],{"type":60,"text":1183,"spans":1184,"direction":23},"7 key steps to choosing your event platform",[],{"type":39,"text":43,"spans":1186,"direction":23},[],{"type":66,"text":1188,"spans":1189,"direction":23},"Step 1: clarify your goals ",[],{"type":39,"text":1191,"spans":1192,"direction":23},"Even before comparing solutions on the market, start with a simple question: why are you organizing these events? ",[],{"type":39,"text":1194,"spans":1195,"direction":23},"Goals can vary widely from one company to another:",[],{"type":87,"text":1197,"spans":1198,"direction":23},"Generating marketing leads",[1199],{"start":34,"end":350,"type":56},{"type":87,"text":1201,"spans":1202,"direction":23},"Building your brand's visibility",[1203],{"start":34,"end":106,"type":56},{"type":87,"text":1205,"spans":1206,"direction":23},"Building loyalty with clients or partners",[1207],{"start":34,"end":144,"type":56},{"type":87,"text":1209,"spans":1210,"direction":23},"Organizing internal HR events",[1211],{"start":34,"end":207,"type":56},{"type":87,"text":1213,"spans":1214,"direction":23},"Building a community around your company ",[1215],{"start":34,"end":202,"type":56},{"type":39,"text":43,"spans":1217,"direction":23},[],{"type":39,"text":43,"spans":1219,"direction":23},[],{"type":39,"text":1221,"spans":1222,"direction":23},"In practice, these goals will shape the features you need, as well as the data and performance indicators to track. In other words: your event strategy should guide your choice of platform.",[],{"type":39,"text":43,"spans":1224,"direction":23},[],{"type":66,"text":1226,"spans":1227,"direction":23},"Step 2: map out your events ",[],{"type":39,"text":1229,"spans":1230,"direction":23},"Not every company organizes the same kind of events. Some run a few internal seminars a year. Others run international conferences or trade shows bringing together several thousand attendees.",[1231],{"start":1232,"end":1233,"type":150,"data":1234},134,145,{"link_type":152,"url":1235,"target":154},"https://www.digitevent.com/en/blog/trade-show-organization",{"type":39,"text":1237,"spans":1238,"direction":23},"So take the time to identify:",[],{"type":87,"text":1240,"spans":1241,"direction":23},"The types of events you organize (conferences, trade shows, seminars, client events, etc.)",[1242,1245],{"start":761,"end":983,"type":150,"data":1243},{"link_type":152,"url":1244,"target":154},"https://www.digitevent.com/en/blog/event-type-according-to-objective",{"start":34,"end":106,"type":56},{"type":87,"text":1247,"spans":1248,"direction":23},"The format: in-person, hybrid, or online event",[1249],{"start":34,"end":1250,"type":56},10,{"type":87,"text":1252,"spans":1253,"direction":23},"The average number of attendees",[1254],{"start":34,"end":176,"type":56},{"type":87,"text":1256,"spans":1257,"direction":23},"How often you hold events during the year",[1258],{"start":34,"end":177,"type":56},{"type":87,"text":1260,"spans":1261,"direction":23},"Logistical complexity: multiple rooms, multiple venues, streaming, etc.",[1262],{"start":34,"end":249,"type":56},{"type":39,"text":43,"spans":1264,"direction":23},[],{"type":39,"text":43,"spans":1266,"direction":23},[],{"type":39,"text":1268,"spans":1269,"direction":23},"This mapping will help you choose a solution that can handle your events at their real scale.",[],{"type":39,"text":43,"spans":1271,"direction":23},[],{"type":66,"text":1273,"spans":1274,"direction":23},"Step 3: formalize your “must-haves” vs. “nice-to-haves”",[],{"type":39,"text":1276,"spans":1277,"direction":23},"Every event platform offers plenty of features. But not all of them are essential.",[],{"type":39,"text":1279,"spans":1280,"direction":23},"To make your choice easier, sort your needs into two categories:",[],{"type":87,"text":1282,"spans":1283,"direction":23},"Essential features: registration management, event website creation, ticketing and payment, access control and check-in, event reporting, etc. ",[1284,1285],{"start":34,"end":101,"type":56},{"start":1286,"end":1287,"type":150,"data":1288},111,119,{"link_type":152,"url":1289,"target":154},"https://www.digitevent.com/en/blog/check-in-app-guide",{"type":87,"text":1291,"spans":1292,"direction":23},"Secondary features: advanced networking, event mobile app, AI matchmaking, social wall, community features, etc. ",[1293,1294],{"start":34,"end":101,"type":56},{"start":177,"end":78,"type":150,"data":1295},{"link_type":152,"url":162,"target":154},{"type":39,"text":43,"spans":1297,"direction":23},[],{"type":39,"text":43,"spans":1299,"direction":23},[],{"type":39,"text":1301,"spans":1302,"direction":23},"Think in terms of features, but also your requirements around security standards, usability, and the vendor's commitment to their tool's performance.",[],{"type":39,"text":1304,"spans":1305,"direction":23},"This prioritization helps you choose an event platform that truly fits how you work.",[],{"type":39,"text":43,"spans":1307,"direction":23},[],{"type":66,"text":1309,"spans":1310,"direction":23},"Step 4: demand data centralization ",[],{"type":39,"text":1312,"spans":1313,"direction":23},"One of the biggest benefits of an event management platform is data centralization.",[],{"type":39,"text":1315,"spans":1316,"direction":23},"Your solution should let you:",[],{"type":87,"text":1318,"spans":1319,"direction":23},"Centralize your attendee database",[1320],{"start":34,"end":504,"type":56},{"type":87,"text":1322,"spans":1323,"direction":23},"Keep a history of your events",[1324],{"start":34,"end":207,"type":56},{"type":87,"text":1326,"spans":1327,"direction":23},"Segment your guests",[1328],{"start":34,"end":983,"type":56},{"type":87,"text":1330,"spans":1331,"direction":23},"Sync data with your CRM",[1332],{"start":34,"end":271,"type":56},{"type":39,"text":43,"spans":1334,"direction":23},[],{"type":39,"text":43,"spans":1336,"direction":23},[],{"type":39,"text":1338,"spans":1339,"direction":23},"This way, your events become a strategic source of marketing and sales data.",[],{"type":39,"text":43,"spans":1341,"direction":23},[],{"type":66,"text":1343,"spans":1344,"direction":23},"Step 5: secure compliance and governance ",[],{"type":39,"text":1346,"spans":1347,"direction":23},"Managing attendee data comes with regulatory obligations.",[],{"type":39,"text":1349,"spans":1350,"direction":23},"Your platform must therefore be:",[],{"type":87,"text":1352,"spans":1353,"direction":23},"GDPR-compliant",[1354],{"start":34,"end":111,"type":56},{"type":87,"text":1356,"spans":1357,"direction":23},"Transparent about data management",[1358],{"start":34,"end":504,"type":56},{"type":87,"text":1360,"spans":1361,"direction":23},"Compliant with consent and retention rules",[1362],{"start":34,"end":762,"type":56},{"type":87,"text":1364,"spans":1365,"direction":23},"ISO 27001 certified",[1366],{"start":34,"end":983,"type":56},{"type":39,"text":43,"spans":1368,"direction":23},[],{"type":39,"text":43,"spans":1370,"direction":23},[],{"type":39,"text":1372,"spans":1373,"direction":23},"Also check role and permission management, especially if several teams or partners can work on managing your events.",[1374],{"start":1052,"end":177,"type":56},{"type":39,"text":43,"spans":1376,"direction":23},[],{"type":66,"text":1378,"spans":1379,"direction":23},"Step 6: test with a real case",[],{"type":39,"text":1381,"spans":1382,"direction":23},"Nothing replaces a hands-on test. Ideally, run a POC (Proof of Concept) on a real event, for example an internal event, a small seminar, or a smaller-scale conference. ",[1383],{"start":1384,"end":1385,"type":56},49,71,{"type":39,"text":1387,"spans":1388,"direction":23},"Define success criteria up front:",[1389],{"start":844,"end":271,"type":56},{"type":87,"text":1391,"spans":1392,"direction":23},"Ease of creating the event",[],{"type":87,"text":1394,"spans":1395,"direction":23},"Simplicity of registration",[],{"type":87,"text":1397,"spans":1398,"direction":23},"Smoothness of check-in",[],{"type":87,"text":1400,"spans":1401,"direction":23},"Quality of the data collected",[],{"type":87,"text":1403,"spans":1404,"direction":23},"Attendee satisfaction ",[],{"type":39,"text":43,"spans":1406,"direction":23},[],{"type":39,"text":43,"spans":1408,"direction":23},[],{"type":39,"text":1410,"spans":1411,"direction":23},"This test validates how the platform performs in real use.",[],{"type":39,"text":43,"spans":1413,"direction":23},[],{"type":66,"text":1415,"spans":1416,"direction":23},"Step 7: measure ROI ",[],{"type":39,"text":1418,"spans":1419,"direction":23},"Last step: measure your event platform's ROI before, during, and after the event. ",[],{"type":39,"text":1421,"spans":1422,"direction":23},"Analyze: ",[],{"type":87,"text":1424,"spans":1425,"direction":23},"Before the event: invitation performance and the registration rate.",[1426],{"start":34,"end":144,"type":56},{"type":87,"text":1428,"spans":1429,"direction":23},"During the event: the actual attendance rate, attendee engagement, networking interactions, etc. ",[1430],{"start":34,"end":144,"type":56},{"type":87,"text":1432,"spans":1433,"direction":23},"After the event: attendee satisfaction, leads generated, marketing or sales impact",[1434],{"start":34,"end":167,"type":56},{"type":39,"text":43,"spans":1436,"direction":23},[],{"type":39,"text":43,"spans":1438,"direction":23},[],{"type":39,"text":1440,"spans":1441,"direction":23},"To go further on this topic, check out our article on the essential event KPIs to prove your ROI and defend your budget. These indicators will help you run your events like true strategic projects.",[1442],{"start":207,"end":1287,"type":150,"data":1443},{"link_type":152,"url":1444,"target":154},"https://www.digitevent.com/en/blog/event-kpis",{"type":39,"text":43,"spans":1446,"direction":23},[],{"type":60,"text":1448,"spans":1449,"direction":23},"What features should you demand from an event platform?",[],{"type":39,"text":1451,"spans":1452,"direction":23},"Not all event platforms offer the same capabilities. Some are limited to registration or ticketing, while others cover the entire event management process, from communication through performance analysis.",[],{"type":39,"text":1454,"spans":1455,"direction":23},"If you want to choose a complete event platform, certain features are non-negotiable. Here are the main ones.",[],{"type":39,"text":43,"spans":1457,"direction":23},[],{"type":66,"text":1459,"spans":1460,"direction":23},"Registration, ticketing, and attendee journey",[],{"type":39,"text":1462,"spans":1463,"direction":23},"A good event management platform should simplify the whole registration phase.",[],{"type":39,"text":1465,"spans":1466,"direction":23},"Essential features:",[],{"type":87,"text":1468,"spans":1469,"direction":23},"Configurable registration forms",[1470],{"start":34,"end":176,"type":56},{"type":87,"text":1472,"spans":1473,"direction":23},"Invitation management and RSVP",[1474,1477],{"start":34,"end":249,"type":150,"data":1475},{"link_type":152,"url":1476,"target":154},"https://www.digitevent.com/en/blog/professional-event-invitation",{"start":34,"end":262,"type":56},{"type":87,"text":1479,"spans":1480,"direction":23},"Ticketing and online payment (if needed)",[1481],{"start":34,"end":207,"type":56},{"type":87,"text":1483,"spans":1484,"direction":23},"Automated transactional emails: confirmation, ticket delivery, practical information",[1485],{"start":34,"end":262,"type":56},{"type":39,"text":43,"spans":1487,"direction":23},[],{"type":39,"text":43,"spans":1489,"direction":23},[],{"type":66,"text":1491,"spans":1492,"direction":23},"Attendee management and database",[],{"type":39,"text":1494,"spans":1495,"direction":23},"An event generates a lot of information. Your platform should therefore let you centralize attendee data.",[],{"type":39,"text":1497,"spans":1498,"direction":23},"Key features:",[],{"type":87,"text":1500,"spans":1501,"direction":23},"Attendee directory",[1502],{"start":34,"end":101,"type":56},{"type":87,"text":1504,"spans":1505,"direction":23},"Segmenting your database, to target different types of guests: VIPs, prospects, clients, press, partners, etc.",[1506],{"start":34,"end":64,"type":56},{"type":87,"text":1508,"spans":1509,"direction":23},"Multi-event history",[1510],{"start":34,"end":983,"type":56},{"type":87,"text":1512,"spans":1513,"direction":23},"Data export or CRM sync",[1514],{"start":34,"end":1052,"type":56},{"type":39,"text":43,"spans":1516,"direction":23},[],{"type":39,"text":43,"spans":1518,"direction":23},[],{"type":66,"text":1520,"spans":1521,"direction":23},"Communication and marketing automation",[],{"type":39,"text":1523,"spans":1524,"direction":23},"A high-performing event platform should also make your communication easier.",[],{"type":39,"text":1526,"spans":1527,"direction":23},"Important features:",[],{"type":87,"text":1529,"spans":1530,"direction":23},"Creating event websites or landing pages",[1531],{"start":34,"end":271,"type":56},{"type":87,"text":1533,"spans":1534,"direction":23},"Email campaigns and no-show follow-ups",[1535],{"start":34,"end":167,"type":56},{"type":87,"text":1537,"spans":1538,"direction":23},"Automated scenarios: registration confirmation, day-before reminder, post-event feedback, etc.",[1539,1540],{"start":34,"end":983,"type":56},{"start":859,"end":1541,"type":150,"data":1542},79,{"link_type":152,"url":1543,"target":154},"https://www.digitevent.com/en/blog/post-event-strategy",{"type":87,"text":1545,"spans":1546,"direction":23},"UTM tracking to measure performance",[1547],{"start":34,"end":1124,"type":56},{"type":39,"text":43,"spans":1549,"direction":23},[],{"type":39,"text":43,"spans":1551,"direction":23},[],{"type":66,"text":1553,"spans":1554,"direction":23},"Content and program management",[],{"type":39,"text":1556,"spans":1557,"direction":23},"Program management is a central part of organizing an event.",[],{"type":39,"text":1559,"spans":1560,"direction":23},"Expected features: ",[],{"type":87,"text":1562,"spans":1563,"direction":23},"Scheduling for conferences, workshops, or sessions",[1564],{"start":34,"end":350,"type":56},{"type":87,"text":1566,"spans":1567,"direction":23},"Speaker management",[1568],{"start":34,"end":101,"type":56},{"type":87,"text":1570,"spans":1571,"direction":23},"Dedicated pages for the event's sponsors or partners",[1572],{"start":34,"end":167,"type":56},{"type":87,"text":1574,"spans":1575,"direction":23},"Streaming or replay for hybrid or digital events",[1576],{"start":34,"end":983,"type":56},{"type":39,"text":43,"spans":1578,"direction":23},[],{"type":39,"text":43,"spans":1580,"direction":23},[],{"type":66,"text":1582,"spans":1583,"direction":23},"Check-in, access control, and on-site logistics",[],{"type":39,"text":1585,"spans":1586,"direction":23},"On the day, everything needs to run smoothly. ",[],{"type":39,"text":1588,"spans":1589,"direction":23},"A professional event platform should therefore offer:",[],{"type":87,"text":1591,"spans":1592,"direction":23},"Mobile check-in via QR code",[1593],{"start":34,"end":167,"type":56},{"type":87,"text":1595,"spans":1596,"direction":23},"Queue management and arrivals",[1597],{"start":34,"end":144,"type":56},{"type":87,"text":1599,"spans":1600,"direction":23},"Printing and managing event badges",[1601],{"start":34,"end":406,"type":56},{"type":87,"text":1603,"spans":1604,"direction":23},"Real-time attendance statistics",[1605],{"start":34,"end":176,"type":56},{"type":39,"text":43,"spans":1607,"direction":23},[],{"type":39,"text":43,"spans":1609,"direction":23},[],{"type":66,"text":1611,"spans":1612,"direction":23},"Attendee interaction and engagement",[],{"type":39,"text":1614,"spans":1615,"direction":23},"Today, an event is no longer just a program: modern platforms offer tools to boost attendee engagement.",[1616],{"start":385,"end":1617,"type":56},102,{"type":39,"text":1619,"spans":1620,"direction":23},"For example: ",[],{"type":87,"text":1622,"spans":1623,"direction":23},"Networking between attendees, to improve interaction",[1624],{"start":34,"end":276,"type":56},{"type":87,"text":1626,"spans":1627,"direction":23},"Matchmaking, by AI or by criteria",[1628,1631],{"start":34,"end":1052,"type":150,"data":1629},{"link_type":152,"url":1630,"target":154},"https://www.digitevent.com/en/blog/b2b-event-matchmaking",{"start":34,"end":1052,"type":56},{"type":87,"text":1633,"spans":1634,"direction":23},"Personalized sessions and agenda",[1635],{"start":34,"end":106,"type":56},{"type":87,"text":1637,"spans":1638,"direction":23},"Mobile event app",[1639],{"start":34,"end":144,"type":56},{"type":87,"text":1641,"spans":1642,"direction":23},"Chat or messaging",[1643],{"start":34,"end":91,"type":56},{"type":87,"text":1645,"spans":1646,"direction":23},"Social 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dashboard",[1676],{"start":34,"end":96,"type":56},{"type":87,"text":1678,"spans":1679,"direction":23},"Tracking generated leads (for B2B events)",[1680],{"start":34,"end":64,"type":56},{"type":39,"text":43,"spans":1682,"direction":23},[],{"type":39,"text":43,"spans":1684,"direction":23},[],{"type":39,"text":1686,"spans":1687,"direction":23},"This data lets you assess your events' performance and improve future editions.",[],{"type":39,"text":43,"spans":1689,"direction":23},[],{"type":66,"text":1691,"spans":1692,"direction":23},"Integrations, security, and compliance",[],{"type":39,"text":1694,"spans":1695,"direction":23},"Finally, your platform needs to integrate with your digital ecosystem.",[],{"type":39,"text":1697,"spans":1698,"direction":23},"Key features: ",[],{"type":87,"text":1700,"spans":1701,"direction":23},"Integration with your CRM (HubSpot, Salesforce, etc.)",[1702],{"start":34,"end":988,"type":56},{"type":87,"text":1704,"spans":1705,"direction":23},"GDPR compliance , including consent management, secure data retention, right to be forgotten, etc.",[1706,1709],{"start":34,"end":167,"type":150,"data":1707},{"link_type":152,"url":1708,"target":154},"https://www.digitevent.com/en/blog/gdpr-events-the-top-5-tips-not-to-be-missed",{"start":34,"end":144,"type":56},{"type":87,"text":1711,"spans":1712,"direction":23},"Role and permission management",[1713],{"start":34,"end":262,"type":56},{"type":39,"text":1715,"spans":1716,"direction":23},"\n",[],{"type":39,"text":1718,"spans":1719,"direction":23},"You'll have gathered by now: choosing your tool shapes not only your event management, but also your marketing strategy and the attendee experience you want to offer.\n",[],{"type":39,"text":1721,"spans":1722,"direction":23},"The best event platforms handle the entire production and tracking chain for events, as well as the whole user journey.\n",[],{"type":39,"text":1724,"spans":1725,"direction":23},"That's precisely the goal of a solution like Digitevent.",[],{"type":39,"text":1727,"spans":1728,"direction":23},"And if you want to see concretely how a complete event management platform can simplify your organization and improve your events, the simplest way is still to try it. ",[],{"type":39,"text":43,"spans":1730,"direction":23},[],{"type":39,"text":1732,"spans":1733,"direction":23},"Request a Digitevent demo to see the platform in action.",[1734],{"start":34,"end":988,"type":150,"data":1735},{"link_type":152,"url":1736,"target":154},"https://www.digitevent.com/fr",[1738],{"primary":1739,"items":1748,"id":1750,"slice_type":647,"slice_label":8},{"seo_title":1740,"seo_meta_descriptions":1744},[1741],{"type":39,"text":1742,"spans":1743,"direction":23},"How to choose an event platform? The complete guide",[],[1745],{"type":39,"text":1746,"spans":1747,"direction":23},"Looking for an event platform? Discover the key criteria, essential features, and the steps to choosing the best solution for your events",[],[1749],{},"seo$fe7d6003-e5e0-476f-8a34-412f82471c6d",{"id":1752,"lang":650,"type":9,"uid":1753},"akYmuhIAACgAyuDR","plateforme-evenementielle",{"id":1755,"uid":1756,"url":8,"type":9,"tags":1757,"first_publication_date":1758,"slugs":1759,"linked_documents":1761,"lang":16,"data":1762,"_source":2128},"en_blog_article_emargement-congres-medical-conformite","medical-congress-attendance-tracking-compliance",[11],"2026-07-02T10:07:59+0000",[1760],"emargement-congres-medical--conformite-et-bonnes-pratiques",[],{"distribution":11,"article_title":1763,"author_name":24,"publication_date":1767,"banner_image":1768,"article_content":1774,"main_tag":633,"body":2115},[1764],{"type":20,"text":1765,"spans":1766,"direction":23},"Medical congress check-in: compliance and best practices",[],"2026-05-26T09:00:00+0000",{"dimensions":1769,"alt":1770,"copyright":8,"url":1771,"id":1772,"edit":1773},{"width":28,"height":29},"A practitioner arrives at the reception of a medical congress. A hostess scans his QR code badge via smartphone while a second staff member manages attendance on a tablet. A laptop displays the real-time participant management dashboard, in a modern congress space with a plenary room in the background.","https://images.prismic.io/digi-www/ahVhuLK9tuLqEI_U_ChatGPT-Image-26-mai-2026_-11_01_41-1.webp?auto=format,compress","ahVhuLK9tuLqEI_U",{"x":34,"y":34,"zoom":35,"background":36},[1775,1778,1780,1783,1785,1790,1792,1796,1799,1801,1807,1809,1812,1814,1817,1819,1822,1824,1828,1830,1833,1835,1838,1840,1845,1848,1850,1853,1856,1858,1861,1866,1868,1871,1874,1876,1879,1882,1884,1888,1890,1893,1898,1902,1906,1910,1914,1918,1922,1924,1926,1930,1933,1935,1938,1946,1948,1951,1953,1956,1963,1965,1973,1975,1978,1980,1986,1988,1991,1994,1996,1999,2001,2012,2014,2018,2023,2025,2028,2031,2034,2037,2040,2043,2045,2055,2057,2062,2066,2068,2080,2082,2088,2090,2093,2095,2098,2100,2113],{"type":39,"text":1776,"spans":1777,"direction":23},"Check-in for a medical congress has nothing to do with check-in for a corporate seminar. A missed signature can jeopardize a practitioner's reimbursement. A poorly archived file can invalidate a session's accreditation. Organizers of scientific congresses operate within a dense regulatory framework, where every attendance sheet becomes evidence that must be stored for at least five years.",[],{"type":39,"text":43,"spans":1779,"direction":23},[],{"type":39,"text":1781,"spans":1782,"direction":23},"Paper used to be enough. Not anymore. Over three days of congress, ten parallel sessions, and several hundred practitioners, the handwritten register shows its limits: mismatched signatures, cross-referenced lists, legibility issues, costly archiving. The regulatory requirements, meanwhile, do not ease up.",[],{"type":39,"text":43,"spans":1784,"direction":23},[],{"type":39,"text":1786,"spans":1787,"direction":23},"This article breaks down the check-in challenges for organizers: learned societies, healthcare professional associations, event teams. You'll find the lasting principles that will withstand changes in administrative systems, and the concrete anatomy of a compliant digital solution. No detours, no alarmism, but with the rigor this topic requires.",[1788],{"start":988,"end":1789,"type":56},63,{"type":39,"text":43,"spans":1791,"direction":23},[],{"type":60,"text":1793,"spans":1794,"direction":23},"Medical congress check-in: why paper no longer holds up",[1795],{"start":34,"end":582,"type":56},{"type":39,"text":1797,"spans":1798,"direction":23},"Let's start with reality. A medical congress commonly welcomes several hundred practitioners, sometimes several thousand, spread across multiple days and parallel rooms. Accredited sessions follow one another, participants move between workshops, plenaries, and industry symposiums. Every one of these flows must be tracked.",[],{"type":39,"text":43,"spans":1800,"direction":23},[],{"type":39,"text":1802,"spans":1803,"direction":23},"The rule set by continuing education authorities is clear: the signature is given per half-day and cannot be delegated. According to the National CPD Agency, this signature legally and personally commits the healthcare professional and determines whether their participation is reimbursed. No approximation is tolerated.",[1804],{"start":1805,"end":1806,"type":56},137,156,{"type":39,"text":43,"spans":1808,"direction":23},[],{"type":39,"text":1810,"spans":1811,"direction":23},"On the ground, paper sheets circulate, come back incomplete, sometimes out of order. At the scale of a congress, the volume becomes unmanageable. How many organizers have already spent a night reconstructing the list of attendees per session, manually cross-checking multiple registers against the registration database? In practice, this task shouldn't exist anymore.",[],{"type":39,"text":43,"spans":1813,"direction":23},[],{"type":39,"text":1815,"spans":1816,"direction":23},"Next comes the question of archiving. Evidence related to continuing education must be kept for at least five years, and be quickly accessible in case of an audit. Storage, after-the-fact digitization, dedicated premises, manual searches if an authority asks to verify a practitioner's attendance at a specific session: the hidden cost of paper is measured in work hours and square meters of filing space. Many organizers only grasp the scale of this burden the day an audit arrives and a file has to be produced within days.",[],{"type":39,"text":43,"spans":1818,"direction":23},[],{"type":39,"text":1820,"spans":1821,"direction":23},"Add to that the risk of loss. A misplaced binder, a stack of sheets forgotten in a meeting room, a disaster in the archive room: all scenarios that can wipe out hundreds of painstakingly collected signatures. Paper doesn't forgive. Traceability depends on physical artifacts that must remain accessible for years after the congress, without damage or loss.",[],{"type":39,"text":43,"spans":1823,"direction":23},[],{"type":39,"text":1825,"spans":1826,"direction":23},"The problem isn't just operational.",[1827],{"start":34,"end":216,"type":56},{"type":39,"text":43,"spans":1829,"direction":23},[],{"type":39,"text":1831,"spans":1832,"direction":23},"A handwritten sheet doesn't clearly distinguish attendees registered for the overall congress from those who validated an accredited session. Yet the authorities require this segregation. The same participant can be registered for the congress without attending the continuing education sessions, and vice versa. The check-in system must be able to capture that distinction.",[],{"type":39,"text":43,"spans":1834,"direction":23},[],{"type":39,"text":1836,"spans":1837,"direction":23},"The result? An incomplete audit file exposes the organizer to a cascade of reimbursement refusals, disputes from aggrieved practitioners, and severe reputational risk with partner societies. No one wants to discover, six months after the congress, that fifty or so certificates aren't valid.",[],{"type":39,"text":43,"spans":1839,"direction":23},[],{"type":60,"text":1841,"spans":1842,"direction":23},"The lasting principles of scientific check-in",[1843],{"start":34,"end":1844,"type":56},45,{"type":39,"text":1846,"spans":1847,"direction":23},"The French administrative system for continuing education undergoes regular changes. Reimbursement terms shift, agencies reorganize, standards get refined. But the underlying principles don't change. Whatever exact framework your congress falls under, four constants structure scientific check-in.",[],{"type":39,"text":43,"spans":1849,"direction":23},[],{"type":66,"text":1851,"spans":1852,"direction":23},"First constant: the personal, non-delegable signature.",[],{"type":39,"text":1854,"spans":1855,"direction":23},"A signature in a medical context is legally binding for the practitioner. It must be authenticated, timestamped, and technically tamper-proof. The system must prevent one participant from signing for another. On paper, this guarantee relies on human vigilance. In a digital system, it relies on a named identifier, automatic timestamping, and, where applicable, an identity check at check-in.",[],{"type":39,"text":43,"spans":1857,"direction":23},[],{"type":66,"text":1859,"spans":1860,"direction":23},"Second constant: granular traceability.",[],{"type":39,"text":1862,"spans":1863,"direction":23},"Check-in isn't a binary \"present / absent\" for the day. It must document each session actually attended, its duration, and its scientific topic. The  French National Authority for Health requires consistency between the submitted program, the sessions actually delivered, and the recorded attendance. Traceability, then, isn't just about confirming that a participant showed up: it documents what, when, for how long, and under which standard. It's this granularity that distinguishes a robust system from a simple arrival log.",[1864],{"start":327,"end":1865,"type":56},186,{"type":39,"text":43,"spans":1867,"direction":23},[],{"type":66,"text":1869,"spans":1870,"direction":23},"Third constant: evidentiary archiving.",[],{"type":39,"text":1872,"spans":1873,"direction":23},"Five years minimum for continuing education records, sometimes more depending on the international conventions your learned society adheres to. Archiving must be viewable, exportable, and auditable. A proprietary format that becomes unreadable in five years creates a risk you shouldn't have to bear.",[],{"type":39,"text":43,"spans":1875,"direction":23},[],{"type":66,"text":1877,"spans":1878,"direction":23},"Fourth constant: audience segregation.",[],{"type":39,"text":1880,"spans":1881,"direction":23},"A medical congress layers several circles: those registered for the overall congress, participants in accredited continuing education sessions, industry representatives at the exhibitor stands, and scientific guests. Each circle has its own check-in rules. The system must produce differentiated certificates and prevent any mix-up. In other words: a participant registered for the congress who hasn't validated their accredited session cannot receive a training certificate. And vice versa.",[],{"type":39,"text":43,"spans":1883,"direction":23},[],{"type":39,"text":1885,"spans":1886,"direction":23},"These four principles define a set of requirements. No medical check-in system can bypass them, whether paper-based, digital, or hybrid. The question then becomes practical: what does a system that respects all of them actually look like?",[1887],{"start":34,"end":244,"type":56},{"type":39,"text":43,"spans":1889,"direction":23},[],{"type":39,"text":1891,"spans":1892,"direction":23},"Concretely, choosing the right solution means evaluating seven criteria:",[],{"type":87,"text":1894,"spans":1895,"direction":23},"Signature: authentication and timestamping, to secure the practitioner's legal commitment",[1896],{"start":34,"end":1897,"type":56},9,{"type":87,"text":1899,"spans":1900,"direction":23},"Traceability: granularity per session, to meet HAS and DPC requirements",[1901],{"start":34,"end":1124,"type":56},{"type":87,"text":1903,"spans":1904,"direction":23},"Archiving: format and retention period, to allow for checks for up to five years",[1905],{"start":34,"end":1897,"type":56},{"type":87,"text":1907,"spans":1908,"direction":23},"Audience segmentation: differentiated pathways, for certificates valid per group",[1909],{"start":34,"end":249,"type":56},{"type":87,"text":1911,"spans":1912,"direction":23},"GDPR compliance: management of sensitive data (RPPS number, specific consent)",[1913],{"start":34,"end":167,"type":56},{"type":87,"text":1915,"spans":1916,"direction":23},"Accreditation: based on national and international frameworks (DPC, UEMS-EACCME, CME), to produce multiple deliverables from a single data collection",[1917],{"start":34,"end":233,"type":56},{"type":87,"text":1919,"spans":1920,"direction":23},"Ease of use: smooth on-site deployment, with an on-site presence on the day",[1921],{"start":34,"end":1052,"type":56},{"type":39,"text":43,"spans":1923,"direction":23},[],{"type":39,"text":43,"spans":1925,"direction":23},[],{"type":60,"text":1927,"spans":1928,"direction":23},"Anatomy of a compliant digital check-in system",[1929],{"start":34,"end":160,"type":56},{"type":39,"text":1931,"spans":1932,"direction":23},"A compliant digital check-in system rests on three technical building blocks that work in sequence, each designed for the medical context. This is where the difference between a generic tool and a solution built for scientific congresses really shows.",[],{"type":39,"text":43,"spans":1934,"direction":23},[],{"type":66,"text":1936,"spans":1937,"direction":23},"Building block 1: upfront named registration.",[],{"type":39,"text":1939,"spans":1940,"direction":23},"Before the event, each participant registers with their full professional information. RPPS number for physicians, professional board, specialty, status (self-employed, salaried, mixed). The form also collects GDPR consent specific to professional health data, whose sensitivity goes beyond that of standard personal data. This participant database then feeds the entire system.",[1941,1943],{"start":244,"end":1942,"type":56},85,{"start":1944,"end":1945,"type":56},210,222,{"type":39,"text":43,"spans":1947,"direction":23},[],{"type":39,"text":1949,"spans":1950,"direction":23},"At this stage, the organizer can differentiate paths. A participant can register for the congress without registering for its accredited sessions, or precisely choose which workshops they want to validate for continuing education credit. This segregation happens at registration, not on the day itself.",[],{"type":39,"text":43,"spans":1952,"direction":23},[],{"type":66,"text":1954,"spans":1955,"direction":23},"Building block 2: granular, per-session check-in.",[],{"type":39,"text":1957,"spans":1958,"direction":23},"Scientific congress check-in rests on a simple principle: you no longer validate the day, you validate each session. On site, each participant receives a named badge with a unique QR code. At the entrance of each accredited session, this badge is scanned. The system records the timestamp, the session, and the participant's identifier. For long sessions, a second scan on exit verifies the actual duration of attendance, as required by certain accreditations.",[1959,1960],{"start":34,"end":276,"type":56},{"start":1961,"end":1962,"type":56},173,187,{"type":39,"text":43,"spans":1964,"direction":23},[],{"type":39,"text":1966,"spans":1967,"direction":23},"This system can be reinforced by a tablet signature at the start of each half-day, in line with in-person continuing education requirements. A  solution for participant check-in and sign-in consolidates this data in real time and automatically feeds the organizer's dashboard.",[1968],{"start":1969,"end":1970,"type":150,"data":1971},143,189,{"link_type":152,"url":1972,"target":154},"https://www.digitevent.com/en/feature/checkin-guestlist-event-app-control-register-participants",{"type":39,"text":43,"spans":1974,"direction":23},[],{"type":39,"text":1976,"spans":1977,"direction":23},"Operational efficiency follows. Where three staff members used to manage a paper check-in queue at the start of a session, one can now validate several hundred attendances in a few minutes. Participants no longer waste time, and organizers capture reliable data.",[],{"type":39,"text":43,"spans":1979,"direction":23},[],{"type":39,"text":1981,"spans":1982,"direction":23},"Data security deserves a paragraph of its own. A medical congress handles named data about healthcare professionals, sometimes combined with information on their specialties, institutional affiliations, and declared conflicts of interest. GDPR requires specific safeguards on the collection, processing, and archiving of this data. Hosting in Europe, encryption, access control, traceability of consultations: all criteria your check-in system must be able to document.",[1983],{"start":1984,"end":1985,"type":56},239,243,{"type":39,"text":43,"spans":1987,"direction":23},[],{"type":66,"text":1989,"spans":1990,"direction":23},"Building block 3: automated production of supporting documents.",[],{"type":39,"text":1992,"spans":1993,"direction":23},"At the end of the congress, the system generates, without re-entry: named certificates per participant, sign-in sheets per session, statistical reports for the training program, and standardized exports for auditing authorities. All archived according to the required retention period and format.",[],{"type":39,"text":43,"spans":1995,"direction":23},[],{"type":39,"text":1997,"spans":1998,"direction":23},"This last point radically changes the organizer's position in the event of an audit. Instead of physically searching for a handwritten sheet among dozens of others, they extract the complete file for a given practitioner in a few clicks, with timestamp, signature, and technical identifiers.",[],{"type":39,"text":43,"spans":2000,"direction":23},[],{"type":39,"text":2002,"spans":2003,"direction":23},"At Digitevent, we support learned societies and organizers of scientific congresses who combine these three building blocks on the same platform. Registration, badges, check-in, participant app, archiving: everything is centralized. That's what  our solution dedicated to organizing scientific congresses and symposiums enables. The goal isn't to add more tools. It's to guarantee documentary consistency from start to finish.",[2004,2007],{"start":2005,"end":2006,"type":56},206,231,{"start":2008,"end":2009,"type":150,"data":2010},245,319,{"link_type":152,"url":2011,"target":154},"https://www.digitevent.com/en/event/conference-congress",{"type":39,"text":43,"spans":2013,"direction":23},[],{"type":60,"text":2015,"spans":2016,"direction":23},"Learned societies and associations: the specific challenges",[2017],{"start":34,"end":335,"type":56},{"type":39,"text":2019,"spans":2020,"direction":23},"Learned societies and healthcare professional associations aren't congress organizers like any other. They often combine several accreditation schemes for the same event, multiple audiences, and a multi-year engagement logic with their members. Their check-in system must therefore absorb a greater complexity than that of a one-off congress.",[2021],{"start":2008,"end":2022,"type":56},266,{"type":39,"text":43,"spans":2024,"direction":23},[],{"type":66,"text":2026,"spans":2027,"direction":23},"First point: the coexistence of accreditations.",[],{"type":39,"text":2029,"spans":2030,"direction":23},"A congress organized by a French learned society can be simultaneously recognized by the national continuing education agency, by UEMS-EACCME for European CME credits, and sometimes by North American bodies. Each standard has its own requirements regarding proof of attendance, minimum session duration, and certificate format. The check-in system must produce several deliverables in parallel, from the same data collection. In practice, you can't afford to duplicate data collection three times.\n",[],{"type":66,"text":2032,"spans":2033,"direction":23},"Second point: traceability of ties with the pharmaceutical industry. ",[],{"type":39,"text":2035,"spans":2036,"direction":23},"Agreement transparency, the French equivalent of the \"Sunshine Act,\" requires documenting who participated in what, and who funded what. Digital check-in considerably eases this documentation work. It cross-references registration, attendance, and reimbursement data with the organizer's declarations. Your auditors will thank you.\n",[],{"type":66,"text":2038,"spans":2039,"direction":23},"Third point: managing a member base over time.",[],{"type":39,"text":2041,"spans":2042,"direction":23},"A learned society doesn't organize a single, isolated congress: it runs a cycle of events over several years, with a stable population of loyal practitioners. Medical congress check-in then becomes part of a multi-year logic. Participation history per member, data consistency across editions, multi-year tracking of credits earned. For these organizations, the check-in system isn't a one-off tool: it's documentary infrastructure.",[],{"type":39,"text":43,"spans":2044,"direction":23},[],{"type":39,"text":2046,"spans":2047,"direction":23},"\"When you work with a learned society, you're not delivering a tool for one congress. You're building a system that will run for ten years, survive several changes in leadership, and absorb regulatory changes. Documentary continuity becomes strategic.\", Léna Narcisse, Head of Key Accounts at Digitevent",[2048,2050,2054],{"start":35,"end":2049,"type":691},251,{"start":781,"end":2051,"type":150,"data":2052},303,{"link_type":152,"url":2053,"target":154},"https://www.linkedin.com/in/l%C3%A9nanarcisse/",{"start":781,"end":2051,"type":56},{"type":39,"text":43,"spans":2056,"direction":23},[],{"type":60,"text":2058,"spans":2059,"direction":23},"Turning check-in into an asset, not a chore",[2060],{"start":34,"end":2061,"type":56},43,{"type":39,"text":2063,"spans":2064,"direction":23},"Medical congress check-in is now a platform issue, no longer an office-supplies issue. The four lasting principles (personal, non-delegable signature; granular traceability; evidentiary archiving; audience segregation) will outlast the administrative reforms to come. The tools, however, need to absorb them now.",[2065],{"start":34,"end":988,"type":56},{"type":39,"text":43,"spans":2067,"direction":23},[],{"type":39,"text":2069,"spans":2070,"direction":23},"Going digital isn't a cosmetic choice. It's a strategic decision that secures your audit files, makes the certificates issued to your participants more reliable, and drastically cuts the time spent on documentary tasks. Your teams can then focus on what matters: the scientific quality of the program, welcoming practitioners, engaging the community.",[2071,2074,2077],{"start":2072,"end":2073,"type":56},263,300,{"start":2075,"end":2076,"type":56},301,325,{"start":2078,"end":2079,"type":56},326,349,{"type":39,"text":43,"spans":2081,"direction":23},[],{"type":39,"text":2083,"spans":2084,"direction":23},"A few practical recommendations for starting this project in your organization. First, audit your current system: how many hours does it consume, how many signatures are lost or illegible each edition, how long would a real audit take? Then map out the accreditation schemes your congresses fall under, and identify which impose the strictest requirements. You'll then know what level of sophistication your target system should aim for.",[2085],{"start":2086,"end":2087,"type":56},241,248,{"type":39,"text":43,"spans":2089,"direction":23},[],{"type":39,"text":2091,"spans":2092,"direction":23},"For learned societies and healthcare professional associations, the stakes go further. Choosing a platform built for documentary traceability requirements means equipping yourself for the next ten years. It means guaranteeing documentary continuity between editions. It means offering members a service that matches their professional expectations.",[],{"type":39,"text":43,"spans":2094,"direction":23},[],{"type":39,"text":2096,"spans":2097,"direction":23},"Are you organizing a medical congress, a scientific symposium, or a continuing education event?",[],{"type":39,"text":43,"spans":2099,"direction":23},[],{"type":39,"text":2101,"spans":2102,"direction":23},"Request a Digitevent demo to see how our platform equips a compliant scientific congress check-in, from the named badge to the automated production of supporting documents. To go further on best practices for on-site reception, you can also check out our  guide to event check-in apps.",[2103,2106,2107,2111],{"start":34,"end":988,"type":150,"data":2104},{"link_type":152,"url":2105,"target":154},"https://www.digitevent.com/fr?contact",{"start":34,"end":988,"type":56},{"start":2108,"end":2109,"type":150,"data":2110},255,284,{"link_type":152,"url":1289,"target":154},{"start":2112,"end":2109,"type":56},256,{"type":39,"text":43,"spans":2114,"direction":23},[],[2116],{"primary":2117,"items":2125,"id":2127,"slice_type":647,"slice_label":8},{"seo_title":2118,"seo_meta_descriptions":2121},[2119],{"type":39,"text":1765,"spans":2120,"direction":23},[],[2122],{"type":39,"text":2123,"spans":2124,"direction":23},"Medical congress check-in: signature, traceability, archiving. The lasting principles to equip your system and approach an audit with confidence.",[],[2126],{},"seo$077b66fc-08fb-4ec9-a8a5-5255659a50a5",{"id":2129,"lang":650,"type":9,"uid":2130},"akYm5xIAAC4AyuGF","emargement-congres-medical-conformite",[],1784899144978]